Poster Presentation Guidelines

• Audiovisual equipment is not permitted in the poster board area
• When presenting data and health information, including photos, all presenters must have informed consent compliant with human subjects and applicable Health Insurance Portability and Accountability Act regulations.

  Authors must disclose on their poster whether the abstract has been previously published and must cite the publication on the poster when applicable.

• All poster boards are numbered. Be certain to mount your poster on the appropriate board. Do not move board numbers or posters from their pre-assigned board.
• Pushpins will be provided.
• Poster presenters must register for the meeting and present their poster in person during their assigned time at the meeting. Abstract submission fees do not cover the meeting registration fee.
• Presenters must wear their meeting registration badge during the meeting hours.
• Photography or video capture of any poster or presentation is strictly prohibited.

• The first author must be the presenting author.
• Poster programming confirmation emails—sent approximately five weeks prior to the meeting—contain the date, viewing and presentation time for your poster.
• Authors are expected to be present at the poster during the poster presentation session hours as listed in the poster programming confirmation email and meeting program.

Effective poster design requires careful thought and advance preparation. The following suggestions will help in preparing effective posters.

• Identify two or three principal messages to convey. Choose a title that captures your main point.
• Prepare a 6-inch high headline strip at the top of your poster indicating the abstract title, authors, and affiliations.
• Lettering should be at least 1 inch (2.54 cm) high.
• Summarize current research in graphic form whenever possible. Use charts, tables, graphs, pictures, etc., and minimize the amount of text.
• Arrange materials in columns and use white space to help direct readers logically through your poster.
• Prepare your poster on laminated poster paper, fabric or cardboard, allowing for space to mount it on the poster board with pushpins.
• Posters should be self-explanatory but not comprehensive. Elaborate on the topic during conversations with attendees.

• Presentations must be readable from distances of at least 3 feet (90 cm).
• Keep visuals simple and clear.
• Provide information in smaller type below the heading.
• Keep methodology details brief and place them at the end of the legend.
• Use color to add emphasis.
• Do not write or paint directly on the poster boards.

In case your poster does not arrive to the conference venue, we suggest you bring a smaller version of your poster on 8.5 x 11" -inch size paper as well as a copy of the poster on a USB thumb drive so that it can be printed on site. Airlines may require poster tubes be checked rather than brought as carry-on luggage. Please check with your airline prior to traveling.