Abstract Submission Instructions

Topic Categories/Keywords

• Your selected topic determines which reviewer receives and scores your abstract.
• Review the topic groups and subcategories before submitting your abstract.

Electronic Submissions Only

• All abstracts must be submitted electronically.
• Review the Abstract Submission Rules before submitting.
• Use the most recent versions of Chrome, Edge or Safari web browsers.

Account Creation

• It is free to create an account.
• You do not have to be an APS member to create an account.

Payment

• The abstract submission fee is payable by credit card only at the time of submission. Your card will be charged immediately following the submission.
• Purchase orders, bank transfers and checks are not accepted.
• The nonrefundable abstract processing fee does not include registration. 
• The first/presenting author must register and attend the American Physiology Summit. Abstracts not presented at the Summit will not be published in the journal Physiology.

Abstract Preparation

• Prepare your abstract in Microsoft Word or a plain text document.
• Abstracts must be written in English.
• Use standard abbreviations for units of measure. 
• Other abbreviations should be fully spelled out on first mention, followed by the abbreviation in parentheses (e.g., milligrams (mg)). Exceptions: DNA, RNA, etc. 
• Have the names and institutions of all co‐authors readily available. You will need a unique email address for each author; have those ready before you begin the process.
• Have your credit card number ready to pay the nonrefundable submission fee. 
• Be certain your abstract includes all the necessary elements:
  • Study objective.
  • Hypothesis.
  • Methodology.
  • Data.
  • Summary of results.
  • Conclusions.
  • Funding sources.

First Author Is Presenter

• By default, the first author is the abstract presenter.
• If you must change the presenting author, email Meetings@Physiology.org and include your submission ID number.

Listing Abstract Authors

• Ensure that all authors who contributed to the work are included.
• Enter authors’ names as they appear in the APS membership roster or in scientific publications. .
• Trainees should confirm with advisors that the authors’ names and author order are complete and correct.
• Changing the order of the authors or removing authors after the submission deadline will incur a revision fee and requires the approval of all authors.

Authoring Multiple Abstracts

• Authors may present and serve as author on multiple abstracts.
• You may be first author and present more than one volunteered scientific abstract as long as each submission represents distinct research.

Abstract Title

• Enter the title of your abstract in sentence case (i.e., capitalize only the first letter of the first word except proper nouns).  
• Do not place a period following the abstract title.

Abstract Body

Cut and paste as plain text the body of your abstract into the “Text” area of the form.

• Every abstract must contain the following components:
  • A sentence stating the study objective, unless given in the title.
  • A hypothesis.
  • A brief statement of methods, if pertinent.
  • Data.
  • A summary of the results.
  • A statement of the conclusions stating “the results will be discussed” is not sufficient.
  • Disclosure of funding sources (e.g., commercial, public or private foundation grants). Include the source of research support in the separate text box on the submission form.
• You will have an opportunity to proofread the complete abstract before submitting the final version. Proofread your abstract carefully to ensure all special characters or fonts (italics, super- or subscript, Greek letters, etc.) present correctly.
• Enter at least 100 characters, but do not exceed 3,200 characters. Character count includes the abstract title and abstract body.
• Use title case for trade names.
• Do not enter the title or authors again in the abstract body. The title, author and co‐authors will automatically be included in the final abstract.
• Acknowledge and accept the "Step 3 Terms and Conditions". Please read the agreement prior to submitting an abstract.

Abstract Revisions

• Review the Abstract Revision Policy for details and fees.
• Acknowledge that you have proofread the abstract before final submission.
• Co-authors will be notified and have seven days to dispute the revision.
• Abstracts are published in the online journal Physiology, unedited.
• Revisions made after the abstract submission deadline incur a processing fee.
  

Abstract Withdrawals

• Review the Abstract Withdrawals Policy for details and fees.
• Withdrawals made after the submission deadline incur a processing fee. 
• Co-authors will be notified and have seven days to dispute the withdrawal.
• The abstract submission fee is non‐refundable.

Technical Support

• Direct technical questions regarding electronic submission by telephone 410.638.9239 or email support@GoCadmium.com.
• Provide your submission ID number when contacting customer support.

General Information

• Email APS Summit Meetings and someone will reply within one business day.