Summit FAQs

Summit programming will run from Thursday, April 24, to Sunday, April 27.

The PhysioHub will be open:
Friday and Saturday, April 25–26, 2025, 10 a.m.–7 p.m.

Yes! Martin Frank Diversity Travel Awards are available to trainees and early-career faculty members from historically underrepresented groups. We also offer Dependent Support Travel Awards for caregivers and International Early-career Physiologist Travel Awards for early-career international members.

We also offer abstract-based research recognition awards for graduate students and postdoctoral trainees, as well as new investigator awards, which provide Summit registration reimbursement. Explore more APS awards and determine your eligibility online or contact the APS Awards Team.

If you witness or experience conduct that violates the Code of Conduct, you may report it confidentially through the EthicsPoint hotline or by calling 844.235.9954.

Early registration rates are available December 9, 2024, through January 31, 2025. Prices increase beginning February 1, 2025, and remain through March 31, 2025. On-site rates are available beginning April 1, 2025.

Registration will remain open until the last day of the meeting, April 27, 2025.

APS institutional group membership is a cost-saving option that gives an entire division, department, lab, research team or university access to the benefits of APS membership. Group members also save 5–10% off American Physiology Summit registration. Contact the Membership Department to learn more.

• Name changes are not allowed. New registration and payment are required.
• Registrations are nontransferable.
• All registration cancellations must be made in writing to Maritz by March 31, 2025, to receive a refund.
• Registration cancellations received by March 31, 2025, will result in a refund of paid fees, less a $100 cancellation processing fee.
• Refund requests received after March 31, 2025, will not be accepted nor refunded.
• No refunds will be issued for badges purchased and not used.

Maritz is APS’ only certified registration vendor for the 2025 Summit. Before beginning the registration process, you will be prompted to log in with your email address on file with American Physiological Society (for example, if your membership record uses your professional email address, do not attempt to use your personal email address for registration). You will receive a confirmation email from Maritz.

• All scientific programming, including eight game-changer sessions and 80 foundational science sessions.
• Most pre-conference events on Thursday, April 24, 2025.
• The opening general session with keynote speaker on Thursday, April 24 and the closing general session with keynote speaker on Sunday, April 27.
• The welcome reception on Thursday, April 24.
• Access to the PhysioHub, which contains exhibits, posters, the APS Homebase, networking lounges, learning stages and more.
• Poster viewing with light refreshments on Friday, April 25, and Saturday, April 26 in the PhysioHub.

No. 2025 Summit registration does not include travel expenses, meals, hotel accommodations or external social events. However, food and beverages will be served at some social events throughout the weekend. 

Attendees may choose to register up to three guests. Professional registrants are entitled to purchase up to three companion badges for $150 each. Companion badges provide access to the PhysioHub and session rooms, space permitting.

Companion badges are intended for use by a spouse, family member or guest accompanying a professional registrant. To uphold the professional and educational standards of the American Physiology Summit, children under 16 years of age are not permitted in the exhibit halls or sessions and are not eligible to receive a badge.

Coworkers, industry associates and those working in the sciences are not eligible for a guest badge and must register as a professional and pay the applicable registration fee. To add a guest to your current registration with a unique cell phone and email, visit the online Registration Resource Center.

Pick up your badge in the registration area located in the Pratt Street Lobby, Baltimore Convention Center. We do not mail badges prior to the Summit. Wear your badge at all times in the Baltimore Convention Center to ensure access to the PhysioHub and scientific sessions during conference hours. A replacement charge of $25 is required for lost or forgotten badges.

Badge Pickup Hours

• Wednesday, April 23, 2–5 p.m.
• Thursday, April 24, 7 a.m.–6:30 p.m. 
• Friday, April 25, 7 a.m.–5 p.m.
• Saturday, April 26, 7 a.m.–5 p.m. 
• Sunday, April 27, 7–11 a.m. 

Yes. In the event you lose or forget your badge, a $25 fee will apply for any additional badge reprints. This reprint fee applies to all registrants. A valid photo ID is required.

Certificates of attendance and participation will be available from the online Registration Resource Center starting Monday, April 28.  

The first author is required to present the abstract unless APS has granted special permission to another author.

Abstract presenters must register and attend the Summit.

The maximum poster size is 44 inches wide by 44 inches long.

No. However there are FedEx and UPS stores close by.

Registered attendees have access to full abstracts and e-posters via the mobile app. Abstracts will be published online in a supplement to the journal Physiology in May 2025. View the 2023 Summit abstracts.

Accepted abstracts will be published online in a supplement to the journal Physiology in May 2025. View the 2023 Summit abstracts.

Yes! There will be three “all attendee” events taking place: the welcome reception on Thursday, April 24, and the poster viewings on Friday, April 25, and Saturday, April 26. There will also be events held during the Summit that may require an additional fee, such as those sponsored by the sections and interest groups. Check the 2025 Summit website for additional information as it becomes available.

Located in Exhibit Halls EFG of the Baltimore Convention Center, the PhysioHub is the heart of the Summit experience. Each day, there will be new and exciting opportunities for scientific exchange, networking and collaboration. In addition to the APS Homebase—your main touchpoint for APS and meeting information—the PhysioHub will be home to poster viewing, exhibitors, mini lounges, games and concessions. Learning stages with content designed to move your work and career forward will also be located in the PhysioHub.

Download our APS Physiology mobile app to organize and enhance your Summit experience. We will send a notification when the 2025 schedule is live (sign up for email announcements). Then, you can build your schedule, connect with fellow attendees and receive timely announcements about programming and giveaways through push notifications. Sign in with the email address you used to register for the meeting to access all app functionality.

If you have a disability that will affect your participation in the meeting, please contact us via email at meetings@physiology.org or by telephone at 301.634.7172 by Monday, April 14, 2025. We cannot ensure the availability of appropriate accommodations without prior notification.

A lockable, private room is located on the 300 Level of the Baltimore Convention Center, across from Room 341.

Nursing Parents Room Hours

• Thursday, April 24, 7 a.m.–7 p.m. 
• Friday, April 25, 7 a.m.–7 p.m. 
• Saturday, April 26, 7 a.m.–7 p.m.
• Sunday, April 27, 7 a.m.–12 p.m. 

A shared room for prayer or a quiet space is available in the Baltimore Convention Center. The location for 2025 is Room 335. Please be respectful of other occupants.

Prayer/Quiet Room Hours

• Thursday, April 24, 7 a.m.–7 p.m.  
• Friday, April 25, 7 a.m.–7 p.m.
• Saturday, April 26, 7 a.m.–7 p.m.
• Sunday, April 27, 7 a.m.–12 p.m. 

The first aid station is located on the 300 Level of the Baltimore Convention Center in Room 333.

First Aid Hours

• Wednesday, April 23, 2–5 p.m
• Thursday, April 24, 7 a.m.–6:30 p.m.  
• Friday, April 25, 7 a.m.–5 p.m.
• Saturday, April 26, 7 a.m.–5 p.m.
• Sunday, April 27, 7–11 a.m. 

Items can be turned into the registration area in the Pratt Street Lobby of the Baltimore Convention Center. At the end of the Summit, show management will turn all lost and found items into the Baltimore Convention Center Security Office.